When you wish to study abroad, whether for your bachelor’s degree, master’s degree, or just a semester, you’ll need to prepare a lot of documentation. So many different types of qualifications, so many different titles for certificates. It’s reasonable to be perplexed about the meaning of a transcript and how it differs from a degree or diploma. What is the purpose of each document, and why is it necessary to have them? Let’s have a look at everything in this article: Transcript of Records: This is What Professionals Do.
What is a Transcript?
A transcript is proof of education. It has a detailed record of all the subjects you have studied with your scores in the form of marks or grades given by the institution of study.
What is a Transcript of Records (ToR)?
The Transcript of Records is a document that you will need to produce as part of your international application to your eventual host university. If you are participating in an exchange programme, you will also require an official transcript of records completed by the university where you took classes at the end of your study time.
The Transcript of Records (ToR) is a list of the course units you’ve completed, the tests you’ve passed, and the credits you’ve earned. Academic records can be filled by oneself or by the home and/or host university, generally, the International Office, depending on the rules imposed by each university. The ToR is normally filled once you have passed all of the tests contained in the Learning Agreement, and the failed courses are usually not recorded, only the ones you passed.
However, a transcript should always be signed with a stamp by the registry of the institution so that it may serve as an official letter-headed paper.
What Transcript covers?
Your Official Academic Transcript is the official record of your study at your University. It states:
- Full name of Student
- Name of Institution and location
- your program/s of study
- the courses you have undertaken each trimester
- all majors, minors or specialisations you have completed
- the grades achieved for each course
- your grade point average (GPA) for each trimester
- the cumulative GPA for your overall studies
- the date your award was conferred when you have graduated.
Advantages of Transcripts of Records (ToR)
The following list depicts the advantages of the transcript of records (ToR).
Transferring to a New School
A school transcript is required when transferring to a new institution. The transcript allows the school administrator to determine whether or not the pupils are eligible to enrol in classes. When a student transfers to a different institution, the credits can also be transferred.
Application for Admission to College
The transcript of records for college allows educators to assess a candidate’s eligibility for admission to a university. It enables them to extract all essential information from a single document rather than having to validate a large number of documents and certificates.
Placements & Careers
During the interview process, several placement agencies and corporations have made it necessary for students to bring their transcripts. It enables them to review their academic records.
What is the difference between an academic record and a transcript?
An Academic Transcript can also be known as an Academic Record. There is no difference between these two terms; they are the same document.
What is the difference between a Degree, Diploma, and Transcript?
A Transcript differs from a Diploma or a Degree, despite the fact that all of the documents — Transcript, Degree, Diploma, Certificate, and Mark Sheet — are proofs of finishing an academic qualification.
Diploma/Degree/Certificate: Depending on the nature of the programme studied, the final certificate you obtain after completing your educational qualification is termed a Degree, a Diploma, or a Certificate.
Transcript of Records (ToR): A Transcript or ToR is a mark sheet that covers all of a student’s academic records. It refers to a sheet that provides a list of all the courses/subjects studied, the grades received for each column, the student’s awards and accomplishments, as well as the degrees awarded to the student for the complete academic programme.
When is a Transcript of Records necessary for students? When should you make a request?
Applicants must submit a number of documents to the admissions committee to support their past academic qualifications in order to attend a college or university abroad. Academic Transcripts or Transcripts of Records are the terms used to describe these documents. These documents are required to justify your suitability for the programme that you wish to pursue as proof of completion of your school, undergraduate, or post-graduation.
When and why do you need a transcript? What is the best way to use it?
Students must submit transcripts while applying to an international university to attend the course of their choice. Students should maintain soft copies of their documents available in case they need to complete an application right away. Some international colleges ask students to transmit hard copies of their transcripts via courier services such as DHL. Before sending out your documents, it is recommended that you study the university’s criteria properly.
What happens if I have to leave and the Transcript of Records is not ready?
This is a typical occurrence, particularly among Erasmus students. Exams are usually held in the final weeks of the Erasmus period, and receiving all of the grades in such a short period of time slows down the process of filling out the transcripts. But there’s no need to be concerned!
Your home or host university should be able to supply you with an official interim transcript of your academic records that shows your current grades. You can also send an e-mail to the instructors instructing them to forward the results to the International Office, which will complete the document with the necessary details.
When your exam results have been registered, three hard copies of your transcript will be sent directly to the International Office at the university. The home university should forward one or two hard copies directly to you.
Do I Need a Transcript to Apply to College?
Students who attended college many years ago or who did not get good grades the first time may wonder whether they need a transcript. Some may even prefer to get a fresh start rather than transferring bad grades to a new school.
The truth is that even if your grades aren’t great, you need a transcript. Even a single transfer credit can help expedite your graduation. Perhaps more importantly, most schools require you to submit all relevant transcripts. It may even be an honor code violation to exclude a school.
Where to Send Your Transcripts
In most cases, you cannot pick up a copy of your transcript and take it to your new university. Instead, you’ll need your old school to directly send transcripts to the new school. This process can take some time, especially if you’re seeking a transcript from a larger school or your transcripts are very old. So contact each school as early in the application process as possible.
Most schools ask you to provide a specific address to which to send your transcript. Your new school’s registrar can provide this information. Contact them before completing a transcript request, because sending a transcript to the wrong office can delay the process or incur additional expenses.
How to Get a Copy of Your Transcript
You can view an unofficial copy of your transcript by logging into your student account and printing out your history. This transcript is free. It can be helpful as you begin the application process, particularly if the school to which you apply wants a list of recent courses or needs to know your GPA before it receives your transcript. Your unofficial transcript may also help you assess whether you meet certain prerequisites for the classes you hope to take or the program in which you want to enroll.
Most universities won’t accept an unofficial transcript. There are numerous reasons for this, including that an unofficial transcript may be incomplete. It’s also possible to forge an unofficial transcript. So at some point during the application and admission process, you’ll need to supply an official document. Each school’s rules for this vary slightly. Some only require an official transcript upon admission, while others want the transcript to be sent when you apply.
To get an official copy of your transcript, contact your school’s registrar. In most cases, you don’t even have to call or go in person; the registrar’s office may have an online form for requesting your transcript. You can usually pay the transcript fee online too. If the school does not offer such a form, you may need to download and print the right document, then send a check.
A Simple Checklist for Getting Your College Transcripts
Applying for college can be stressful and time-consuming, especially if you previously attended several schools. You don’t have to become a transcript expert to navigate the process. Just follow this simple to-do list:
- Check with the admissions office of your chosen school for details about their transcript policy.
- Make a list of each school you have previously attended, no matter how long ago or how briefly.
- Complete a transcript request form with each school. You can usually fill out the form online, and you may have to pay a small fee.
- If the school from which you need a transcript is closed, contact the organization that oversees higher education in your state. They can tell you how to get a transcript.
- Follow up with the school to which you are applying to ensure they receive each transcript.
- After they have received your transcripts, meet with an academic advisor to discuss which classes will transfer. In some cases, you may have to fill out a form to request that your classes transfer or to appeal a denial of transfer credit.
Finally, because the format of your student records differs from one university to the next, the information supplied above is generic and can be found in any Transcript of Records. If you have any questions about this paper, you should consult your home and host International Offices.